Each person in your meeting group can have a variety of permissions that are different for Basic Meeting Groups, and Board Meeting Groups.


Board Meeting Group Permissions


Votes - This permission adds voting privileges to a member of your meeting group.  The user won't see anything different, but when you are conducting a meeting this user will be on the voting list for action items during the meeting.  They will also be able to motion or second action items in the meeting.

Organizes - This permission allows a user to organize meetings.  This includes adding meetings, editing permissions, adding members, editing agendas, and bypassing approval processes.  This permission could be given to any user, including users who aren't going to be present at the meeting regularly or be able to vote during the meeting.

Records - This permission allows a user to take minutes for the meeting and record votes during the meeting.  This permission could be given to any user, including users that aren't able to actually vote.

Approves Agendas - This permission allows a user to approve agendas.  If the agenda is being made public, approval by all users with this permission will officially make the agenda approved and public.  If the agendas are not being made public, this feature could be used to determine which members have viewed and added their feedback to the agenda.


Basic Meeting Group Permissions


Organizes - This permission allows a user to organize meetings.  This includes adding meetings, editing permissions, adding members, editing agendas, and bypassing approval processes.  This permission could be given to any user, including users who aren't going to be present at the meeting regularly or be able to vote during the meeting.

Records - This permission allows a user to take minutes for the meeting and record votes during the meeting.  This permission could be given to any user, including users that aren't able to actually vote.


 Admin Users


Always remember that admin users have all permissions in all meeting groups.  These users can't be added to specific meeting groups but serve as an administrative function to accomplish tasks across the entire account.  They won't receive emails from meetings and groups, or show up on the voting rolls or approval lists, but can do every function in the meeting.