Meeting Group Permissions

Each person in your meeting group can have a variety of permissions that are different for Basic Meeting Groups, and Board Meeting Groups.  Permissions can be managed by visiting the users page or editing the meeting group participants.

Advanced Meeting Group Permissions

Votes - This permission adds voting privileges to a member of your meeting group.  The user won't see anything different, but when you are conducting a meeting this user will be on the voting list for action items during the meeting.  They will also be able to motion or second action items in the meeting.

Organizes - This permission allows a user to organize meetings.  This includes adding meetings, editing permissions, adding members, editing agendas, and bypassing approval processes.  This permission could be given to any user, including users who aren't going to be present at the meeting regularly or be able to vote during the meeting.

Records - This permission allows a user to take minutes for the meeting and record votes during the meeting.  This permission could be given to any user, including users that aren't able to actually vote.

Approves Agendas - This permission allows a user to approve agendas.  If the agenda is being made public, approval by all users with this permission will officially make the agenda approved and public.  If the agendas are not being made public, this feature could be used to determine which members have viewed and added their feedback to the agenda.

Hide from Agenda - This permission hides this particular from being shown on the agenda as an attendee of the meeting.  You would use this permission to give access to your agendas or meetings to someone who isn't necessarily required to attend.  Sometimes this is a secretary or administrative assistant who is responsible for inputting data but it could be anyone who you want to have access without displaying them on the agenda.

Read Only - This permission allows a user to view the agenda and minutes of any meeting in this meeting group, regardless of that meetings state, but prevents them from making any changes.

Simple Meeting Group Permissions

Organizes - This permission allows a user to organize meetings.  This includes adding meetings, editing permissions, adding members, editing agendas, and bypassing approval processes.  This permission could be given to any user, including users who aren't going to be present at the meeting regularly or be able to vote during the meeting.

Records - This permission allows a user to take minutes for the meeting and record votes during the meeting.  This permission could be given to any user, including users that aren't able to actually vote.

Hide from Agenda - This permission hides this particular from being shown on the agenda as an attendee of the meeting.  You would use this permission to give access to your agendas or meetings to someone who isn't necessarily required to attend.  Sometimes this is a secretary or administrative assistant who is responsible for inputting data but it could be anyone who you want to have access without displaying them on the agenda.

 Admin Users

Always remember that admin users have all permissions in all meeting groups.  These users can be added to specific meeting groups but serve as an administrative function to accomplish tasks across the entire account.  They can do every function in the meeting.